Proposal Coordinator

Job Description

• Coordinate internal proposal meetings, attend designated pre-bid and customer Q&A sessions, and distribute meeting takeaways and action items.
• Own deliverable trackers, maintain pursuit registers and toolkit files, and monitor deadlines across the active proposal portfolio.
• Gather safety, insurance, bonding, OSHA/EMR, aircraft, pilot certification, license, and past-performance documentation.
• Support solicitation monitoring, project-folder organization, document routing, QC Checklist completion, and Readiness Sign-Off workflows.
• Requires a Bachelor's degree or equivalent, 2+ years in administrative, coordination, or proposal support, Microsoft Office proficiency, and strong organizational and communication skills; familiarity with aviation, helicopter services, or utility construction is a plus.